1.0 Introduction:
As an instrument to promote participation by employees and in an endeavor to provide each and every employee of SJVN an opportunity to put forward his ideas to the right desk SJVN proposes to introduce a Suggestion Scheme w.e.f. 1st June 2003.

2.0 Suggestion Boxes
Suggestion Boxes will be placed at prominent locations at all the sites/offices of SJVN. The Boxes will be opened once a month on the last Friday of the month by respective Personnel Departments. In case Friday is a closed holiday it will be opened on the next working day.

3.0 Areas of Suggestions
Suggestions should only be related to:

1. Operation/Generation/Maintenance.
2. Improvement of work environment/procedures.
3. Improvement in work efficiency.
4. Cost effectiveness.
5. Scrap utilization.
6. Administration.
7. Safety.
8. Statutory obligations.

4.0 Procedure of Dealing with the Suggestions
All the Suggestions received will be entered in a register to be specifically maintained for this purpose clearly indicating the name of the employee from whom it was received and the area to which it is related. After entry, the suggestions will be sent to the 1st tier committee constituted for examining the suggestions once in 3 months.

4.1 The suggestions received will be initially screened by the 1st tier committee at Corporate and Project level consisting of the following:

1. Member from Corporate IR department not below the rank of Manager.
2. Member from Corporate Finance not below the rank of Manager.
3. Representative from Corporate Design (Electrical or Mechanical) not below the rank of manager.

1. Member from Project IR departments not below the rank of Manager.
2. Member from Project Finance not below the rank of Manager.
3. Representative of Head of O&M not below the rank of Manager.

4.2. Member from IR, in each case, shall maintain a complete record in respect of suggestions received, arrange for holding the meetings and take follow up action.

4.3 While screening the suggestions, the committee will examine the feasibility, cost saving and other benefits from the suggestion and the suggestions along with recommendations of the 1st tier committee shall be put up to the 2nd tier senior committee, which shall be constituted as under:

1. Senior most GM,
2. Head of P&A,
3. Head of F&A,
4. Head of Electrical/Civil Design.

1. Head of O&M,
2. Head of E&C,
3. Head of P&A,
4. Head of F&A.

4.3.3 Senior most member shall be the Chairman of the Committee.

4.3.4 If found necessary by the Chairman of the committee, Heads of other Departments can also be associated keeping in view the suggestions received for elaborate analysis of the suggestions & acceptance.

5.0 Award/Issue of Certificate
5.1 All employees whose suggestions are accepted for implementation will be issued with a certificate indicating briefly the suggestions made by the employee and acceptance of the same.

5.2 The 2nd tier committee will examine suggestions for proposing action and also recommending the best two suggestions for award.

5.3 Reward for the best Suggestion
As a recognition of the suggestions received a token reward of Rs. 2000/- & 1500/- to the best 2 suggestions per quarter will be given. They will also be given a certificate of recognition. The decision will be taken in this respect by the D(P)/CMD by taking into consideration the benefit on account of the suggestion to the organization.