ANNEXURE

 

       PROCEDURE FOR MONITORING INCENTIVE SCHEME FOR NON-FAMILY STATIONS

 

 

           For regulating payment of Special Duty Allowances to employees spending night at Non-family Station the following procedure shall be followed:

            1.                  The Scheme will be applicable to all employees who resides within a radius of 8 Kms. from the concerned Non-family Station.  

            2.                   P&A Department will issue Night Attendance Register to concerned Divisional Head for maintaining night records pertaining to the employee under his control. Separate Night Attendance Register shall be maintained for Executives and Non-executives/Supervisors.

                       3.        All employees posted at Non-family Stations and spending night will have to sign on subsequent date on the Night Attendance Register to be maintained separately for this purpose. In case the employee proceeds on tour/ leave immediately after spending night, the attendance should be marked immediately on return. All blank columns are to be crossed clearly to discourage subsequent signature and corrections if made will have to be approved by Concerned Divisional Head.

             4.                Executives not below the rank of E3 shall be nominated for countersigning the night register of Supervisors and workmen. Concerned Divisional Head not below E-6 shall countersign night register of Executives.

             5.                An extract of Night register maintained for above shall be sent to Head of Station for checking on weekly basis.

             6.                A weekly report by concerned Divisional Head in enclosed format shall be sent to P&A Deptt. on every Monday for records and compilation.

             7.                P&A Department will compile the records and send the consolidated list department wise on monthly basis to F&A Department after getting it duly countersigned by Head of the Station.

             8.                The Special Duty Allowance will be released along with salary. The cycle for authentication of night stay for the purpose of Special Duty Allowance will coincide with the absentee cycle.

             9.                 Head of Station shall ensure atleast one surprise check every week. Wrong claim/certification, if detected, will make the employee liable for disciplinary action.

            10.        Incase, it is observed that counter signing officers are not exercising proper check before countersigning or are deliberately allowing wrong claims, they will also be liable for action.

            11.              In case of any doubt regarding the interpretation, decision of Director (P) shall be final.