1.0 Introduction
It is important that clear targets are set by the Reporting Officers for all the Executives and Supervisors working under them. These targets are essential for the purpose of filling up of the Annual Appraisal Report, besides ensuring that the employees perform their duties with commitment and the organization runs efficiently.

2.0 TIME SCHEDULE :
2.1 All the Reporting Officers must specify the targets for their subordinate staff before 31st December for the next Calendar year. One copy of the target set should be made available to Incharge Establishment Section, Corporate Office for the staff posted in Shimla & Parwanoo and respective Head of (P&A) for the staff posted at Projects. This exercise is to be done for all employees including employees on deputation with SJVN in the appended format.

3.0 Procedure for setting targets:
3.1 The employee be asked to prepare his own targets and submit to his Reporting Officer.

3.2 The Reporting Officer must make an assessment of the total task to be performed by him during the Calendar year and split this total task amongst his various subordinates so that the targets of each individual come out clearly.

3.3 The targets should be set under two broad heads:
(a) Progress related targets, which would merely focus on the tasks connected with completion of the Power Project and other routine functions which the particular employee has to perform.

(b) Improvement related targets, which will relate to improving the quality of work, introducing better work practices and implementation of such ideas which would improve the working of the Office.

3.4 After the targets are clearly set by both the Reporting Officer and the subordinates separately, the Reporting Officer should call the subordinate and discuss the targets with him. Thereafter, he should issue letter to the subordinate officers specifying the targets for the calendar year. This letter should be a confidential letter and one copy should be given to the P&A Department as specified above.

3.5 The Reporting Officer must review the achievements of his subordinates every quarter and point out the shortcomings to the subordinates. This review can be conducted orally also but in case of serious shortcomings the proceedings of the review should be made in writing and shortcomings conveyed to the subordinates concerned in writing.

3.6 In case the Reporting Officer is transferred, he must hand over the complete record fixing all targets to his successor. In case, the subordinate gets transferred, to a different office or work area, the new Reporting officer must set the target for the remaining period of the year in the manner prescribed above. The performance for the period, under the previous posting will be assessed by the previous reporting officer, for writing AARs for that period, in case the period is more than 3 months in accordance with the rules.